| Title: | Administrative Coordinator |
|---|---|
| ID: | 1049 |
| Job Location: | USA - Hamilton, MS |
| Job Function: | Administrative |
Who We Are
Tronox is a global vertically integrated mining and inorganic chemical business. We mine and process titanium ore, zircon and other minerals, and we manufacture titanium dioxide pigments that add brightness and durability to paints, plastics, paper and other everyday products. Today, with $3.4 billion in revenue, we are the second largest in the world. Our operations span nine countries on six continents and we have approximately 7,000 employees. We trade publicly on the NYSE as “TROX”.
Our culture is very important to us at Tronox. We care deeply about our people, and we seek to attract and retain talented individuals who share our values. These are:
- We have an uncompromising focus on operating safe, reliable and responsible facilities.
- We honor our responsibility to create value for stakeholders.
- We treat others with respect, and act with personal and organizational integrity.
- We build our organization with diverse, talented people who make a positive difference and we invest in their success.
- We are adaptable, decisive and effective.
- We are trustworthy and reliable, and we build mutually rewarding relationships.
- We share accountability and have high expectations for ourselves and one another.
- We do the right work the right way in every aspect of our business.
- We celebrate the joy of working together to accomplish great things.
Roles and Responsibilities
The ideal candidate will be a confident self-starter with an engaging personality who works well in high-pressure circumstances and with limited supervision. As a member of the Site Director’s staff, the candidate will interact with our site leaders, broader senior management team, administrative and support staff, and our colleagues around the world. Although the role requires a level of general administrative work, the candidate’s primary focus is adding value as a high-caliber Personal Administrative Coordinator committed to adding value and exceeding expectations. The candidate will report directly to the Site Director.
The successful candidate will be expected to:
- Provide support in a one-on-one working relationship across a variety of functions, focused on increasing the efficiency of the Site Director and the leadership team.
- Manage sensitive information with a high level of discretion and good judgment.
- Have the ability to work independently on projects, from conception to completion, and multi-task confidently in a fast paced environment.
- Schedules meeting and maintains calendars for the Site Director
- Review the Site Director emails/correspondences and highlight important matters that require immediate attention.
- Assist the Site Director in establishing priorities relating to daily, monthly and annual schedules.
- Ensure the Site Director is prepared with all necessary materials for meetings.
- Handle appointment planning when Site Director is outside of the Site.
- Answer telephone when necessary and direct callers to appropriate staff.
- Prepare the Site Director’s expense reports in a timely fashion.
- Assist with the administration of all matters for the Operations team and support teams under the direction of the Site Manager.
- Makes international and domestic travel arrangements for various individuals.
- Completes international and domestic expense reports for Leadership Team and others as necessary verifying appropriate cost center and account allocation.
- Completes travel arrangements with emphasis on cost reduction and budget restraints.
- Acquires office supplies for staff and production units stressing cost reduction and budget restraints.
- Prepares and coordinates the logistics for plant meetings.
- Handles facility service awards.
- Performs various other miscellaneous duties and train others as assigned.
Qualifications
A candidate that we would love would be an engaging, well-rounded individual with exceptional Senior Leader level administrative experience:
- Minimum of 5+ years of experience as an Administrative Assistant reporting directly to senior management.
- Exceptional verbal and written communication, interpersonal, organization and technical skills. Has the ability to succinctly communicate both internally (with operating, functional and administrative colleagues) and externally (key constituents of the company).
- Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software.
- Strong organizational, project management and problem-solving skills.
- Highly self-motivated, professional, and capable of managing a complex workload, maintaining balance among multiple priorities in a fast-paced operating environment.
- Detail oriented and proactive about learning new concepts.
- Friendly and positive personality, coupled with a strong professional presence, office acumen and business mentality.
- Demonstrated ability to exercise good judgment in a variety of situations. Manages confidential information with a high level of discretion.
- Depth of experience in booking and managing complex business travel and related visa requirements.
- Genuinely cares about people. Is an authentic individual who engages and connects well with people, seeks to empower and maximize the potential of their colleagues. Applies an Outward Mindset to working with others; is someone who sees the goals, needs and concerns of others.
- Experienced in collaborating with key resources and stakeholders, influencing decisions and managing work to achieve strategic goals.
- Demonstrated ability to deliver within tight timelines and comfortable dealing with ambiguity.
- Self-aware with a high level of integrity.
- A degree is desirable but not required.
Primary Location: Hamilton, Mississippi
Employment Type: Permanent, Full-Time
